--- title: "Terms of Service for HERO Drive" space: "Legal" url: "https://docs.hcdc.com.ph/legal/terms-of-service-for-hero-drive" updated: "2026-06-19" ---

Purpose

The purpose of this policy is to establish guidelines for using HERO Drive, a cloud storage and file-sharing system based on Nextcloud. HERO Drive is used for secure storage, access, and sharing of company-related documents across multiple departments. This policy ensures that HERO Drive is used in accordance with data security protocols, access controls, and company policies to protect business-critical information.

Scope

This policy applies to all employees, contractors, and authorized personnel who store, manage, or share company-related files on HERO Drive. It ensures that stored data is protected, compliant with data privacy laws, and used only for business purposes. HERO Drive is used across multiple departments, including Engineering, Finance, Accounting, and Human Resources, for secure storage and management of sensitive financial records, payroll, project documents, and other critical business files. All users must adhere to the security and access control measures outlined in this policy to protect company data.

Policy

1. Acceptance of Terms

By accessing or using HERO Drive, you acknowledge that you have read, understood, and agreed to these Terms of Service. If you do not agree to these terms, do not use HERO Drive.


2. Account Registration & Security

2.1 Eligibility

  1. HERO Drive is available exclusively for authorized employees, suppliers, and partners of HERO Construction and Development Corporation.
  2. Unauthorized access or use by third parties is strictly prohibited.

2.2 User Responsibilities

  1. Users are responsible for maintaining the confidentiality of their account credentials.
  2. Users must immediately report any unauthorized access or security breach to IT Support.
  3. Account sharing is not permitted. Each user must use their assigned credentials.


3. Acceptable Use Policy

3.1 Permitted Use

HERO Drive is to be used for business-related purposes only. Users may:

  1. Store and share project files, reports, and company-related documents.
  2. Access shared resources within their authorized access level.
  3. Collaborate securely with approved internal and external stakeholders.

3.2 Prohibited Activities

Users must not:

  1. Upload, store, or share illegal, harmful, or malicious content (e.g., malware, copyrighted materials without authorization).
  2. Use HERO Drive for personal file storage unrelated to company activities.
  3. Attempt to bypass security features or access unauthorized data.
  4. Store highly sensitive personal data (e.g., banking information, personal identifiable information of clients, or classified business secrets).
  5. Overload the system with excessive file uploads or automated scripts.


4. Data Storage & Retention Policy

  1. Files uploaded to HERO Drive must comply with company data retention policies.
  2. Inactive accounts (users who have left the company or have not logged in for 30 days) may be deactivated or deleted at management’s discretion.
  3. Users are responsible for ensuring critical files are properly backed up.


5. Privacy & Data Protection

  1. HERO Drive follows company data privacy policies in accordance with the Data Privacy Act of 2012 and relevant regulations.
  2. User activity (file uploads, downloads, sharing history) may be monitored for security and compliance purposes.
  3. HERO Drive does not guarantee absolute confidentiality of stored files. Users must ensure sensitive files are encrypted before upload, if required.


6. System Availability & Maintenance

  1. HERO Drive is hosted on the cloud with an expected 99.9% uptime.
  2. Scheduled maintenance may occur, and users will be notified in advance.
  3. HERO Construction is not responsible for any data loss due to service disruptions beyond its control (e.g., cloud provider failures, cyberattacks).


7. Termination & Suspension of Accounts

HERO Construction reserves the right to:

  1. Suspend or terminate user accounts that violate these terms.
  2. Remove files that are deemed non-compliant with the Acceptable Use Policy.
  3. Modify or discontinue HERO Drive services at any time with prior notice.


8. Disclaimer of Warranties

  1. HERO Drive is provided on an "as-is" and "as-available" basis.
  2. HERO Construction makes no guarantees regarding performance, uninterrupted access, or absolute security.
  3. Users assume all risks associated with using HERO Drive.


9. Limitation of Liability

  1. HERO Construction shall not be liable for:
  2. Any data loss, unauthorized access, or security breaches.
  3. Indirect, incidental, or consequential damages resulting from HERO Drive usage.
  4. Actions taken by the cloud provider affecting service availability.


10. Modifications to Terms

HERO Construction reserves the right to update these Terms of Service at any time. Users will be notified of significant changes, and continued use of HERO Drive constitutes acceptance of the revised terms.